26 June 2022

District 10 Department of Texas

Still Serving America

Fall DEC Meetings

Due to the continued increase in reported COVID‐19 cases in the City of Austin and Travis County, they announced that they were returning to the 50% occupancy rules for all meeting venues, which includes the maintaining of 6-foot social distancing between individuals. It is also now mandatory to wear a face mask in all public spaces and businesses within the City of Austin until further notice.

The Austin City Council will be meeting in the next week or so, and they are discussing extending these requirements until the end of the year.

At this time, Department Commander Perkins is canceling all commission, committee and board meetings until further notice, the department training has been placed on hold until we have clarification on how many individuals can attend. The Department Executive Committee meeting is
still going to be held to hear the reports of those commissions, committees, and boards that can meet during the Fall DEC meeting.

Commander Perkins will be contacting the various commissions, committees, and board chairmen in the coming weeks to determine which commission, committee and board are essential to meet during the Fall DEC and which can wait until a later meeting.

Once the Department Commander determines which essential commissions, committees, and boards will be called in, our office will issue new call-in authorization letters.

We are currently working with the City of Austin and the Omni Hotel to determine the safe number of individuals that will be allowed to have in the various meeting for The American Legion, American
Legion Auxiliary and Sons of The American Legion.

The Department Commander has notified all candidates that hospitality rooms will not be allowed at the Fall DEC due to the small size of those rooms for the safety of our members. All social events, breakfasts, luncheons, or any clubs or sub‐organization group meetings held at the Omni Hotel are canceled. This will allow us to reduce the total number of individuals in the hotel and meeting space per day to comply with the City of Austin requirements. If those groups wish to hold off-site events or
meetings, we will assist them in finding a safe alternate location.

All attendees will be required to wear a face mask at all times in all public spaces of the hotel and the City of Austin, the only exceptions are while in your assigned sleeping room, in a restaurant or bar while eating and drinking, and for those individuals that have a medical condition that prevents them wearing a mask.

We will have hand sanitizer and face masks available and prior to entering any meeting, all attendees will have their temperature checked with a no-touch thermometer. We will be issuing identification badges to essential individuals for the various meeting to control the number of individuals in the various meetings and possible assigned seating to ensure we do not violate any social distancing rules.

We are asking any member that has health conditions or who does not feel safe attending the Fall DEC to stay at home. Any individual not on a department commission, committee or board will be subject to space availability based on the assigned number of individuals authorized in the
room and after all essential members have been allowed into the meeting room.

Any member of the Department Executive Committee that has a health condition or who does not feel safe attending the Fall DEC is asked to stay at home. Any absentee will be filled in accordance with the normal Department Executive Committee procedures.

We ask for your patience and understanding during this difficult time as we work with the City of Austin and the Omni Hotel to meet all the required safety and social distancing requirements to conduct for our meetings.

If you have any questions, please feel free to contact me. We will do our best to keep you updated as information becomes available, also check the department website for updates.

“Still Serving America”
William R. West
Department Adjutant

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